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How to Organize WordPress Media, Pages and Posts

How to organize your WordPress posts, pages and media.
I want to change the order of my posts and pages and organize my media library. How do I do that?
Many WordPress User

That's a pretty loaded question that lands in my inbox regularly. So here is my list of plugins and resources to help you do that.

How to Organize the WordPress Media Library

I often wished there was a way to organize my Media Library to find the images or files I seek easily and quickly. But unfortunately, there are so many plugins, and none really seemed to hit the mark.

Recently, I discovered a premium plugin that I currently use on this site. (You can give it a whirl with a free test drive too.) Besides all the features I needed, this plugin has a 5 Star rating on CodeCanyon.

I have years of media. Photos, screenshots, PDFs, logos, affiliate graphics — the list goes on. How can you possibly organize all that?

Enter: WordPress Real Media Library: Folder & File Manager for WordPress Media Management

WordPress Real Media Library helps you organize thousands of uploaded files into folders, collections, and galleries. A file manager allows you to manage large amounts of files such as pictures, videos, or documents in WordPress.

  • Drag and drop files into folders
  • Create shortcuts for files
  • Custom image order
  • Upload directly to folders
  • Create galleries from folders
  • Compatible with Gutenberg (and all popular builders)

Yay! Sort of mad at myself for not seeking this out sooner. Makes my life a heck of a lot easier.

A companion plugin is available, WordPress Real Physical Media: Physical Media Folders & SEO Rewrites. This plugin reflects the Real Media Library folder structure into your file system and gives you a better file structure when working with an FTP client and a more descriptive file path. In addition, this SEO optimization level will help drive traffic directly to your website from image search engines.

How to Organize WordPress Posts

The Post Types Order plugin lets you order posts and post-type objects using a drag-n-drop sortable interface. The order can be customized within the default WordPress post type archive list page or a separate reorder interface that will display all objects. In addition, you can reorder your posts for any custom post types you define.

How to Order WordPress Posts Chronologically

When you add a new post to WordPress, the most recent post is displayed first by default. However, if you have one post you want to move, you can change the date to appear in the order you would like.

When you need a more expansive change, the Chronological Posts plugin reverses the default post order throughout your site to be chronological instead of reverse-chronological.

How to Organize WordPress Pages

You can change the order that your pages display using the Order field of the Page Attributes module.

Let’s say you have three pages: About, Contact, Services

If you wanted Services to appear first, you’d need to do the following:

WordPress Page Attribute Module
  • Go to Pages in your dashboard.
  • Find the page Services and click the title.
  • Locate the Page Attributes module to the right of the editor.
  • Put the number 1 in the box for Order. This tells WordPress to display this page first on your site.
  • Click the Update button.

Repeat the process for your other pages, but use higher numbers for the Order field: 2, 3, etc. This tells WordPress to display these pages second and third.

If you're using the Pages Widget, set the “Sort by” option to Page Order after setting a custom order for your pages. Then click Save & Publish.

Check out the WordPress.com guide on Page Attributes for more information.

How to Organize WordPress Categories

The best way to organize your categories is to map them out from the start. Too many categories can be overwhelming and harm on-site visitors' user experience. TIP: Put pen to paper to list your categories and subcategories to visualize how you would like to organize your data.

[ READ: WordPress Categories, Keywords, and Tags; Oh My! ]

If you find yourself frustrated when trying to view your categories and need an interface to accommodate your growing category list, WordPress Real Category Management, a Premium Plugin for $18, helps you take your WordPress categories to the next level with ultra-fast organization mode. Manage categories in an explorer-like tree view and create a custom category order.

How to Organize Tags

Tags can get out of control — fast. And, in my experience, rare are they used properly.

Once you read my article on Categories and Tags and get your tags set up correctly, the Tag Groups plugin helps organize tags in groups. It also works with categories or other custom taxonomies, like product tags.

The plugin comes with a configurable tag cloud where tags are displayed in tabs or an accordion. Filters and bulk actions make your work with tags much easier, and you can even filter the list of posts in your backend by the group to which their tags belong.

Get Organized

Now you have the resources to reorder, order, and organize WordPress pages, posts, and media any way you desire. Just imagine the time that you will free up by getting everything organized to increase your efficiency — while eliminating frustration and time searching for files and content.

At your service,

Judith: WordPress Consultant and Coach
WordPress website products and services you can trust!